Privacy Policy for Optima Tally

Last Updated: June 12, 2026

Optima Tally ("we," "us," or "our") operates the Optima Tally mobile application (the "App") and the website www.optimatally.com. We are committed to protecting your personal data and respecting your privacy. This Privacy Policy describes how we collect, use, store, and disclose your information when you use our App.

1. Information We Collect

To provide our recruitment tracking, performance metrics, and AI-assisted analytics, we collect the following types of information:

  • Account Information: Name, email address, corporate telephone number, job title, and employer/agency details.
  • Recruiting Statistics & Metrics: Sourcing data (including candidate flows, ad spend figures on platforms like Indeed/ZipRecruiter), outbound call volumes, phone screening data, interview tallies, and final hire numbers.
  • Client Information: Corporate client names, business contact details, organizational notes, and associated hiring requisitions.
  • HR & Time Tracking Data: Shift schedules, clock-in/out timestamps, and Paid Time Off (PTO) tracking records.
  • Device & Technical Data: IP addresses, operating system version, device identifiers, and anonymous usage statistics collected via mobile SDKs to ensure stable app performance.

2. How We Use Your Information

We process your data to fulfill our services, including:

  • Managing your user profile and corporate account permissions.
  • Aggregating team metrics to provide peer-to-peer leaderboard comparisons and performance dashboards (daily, weekly, and monthly tracking).
  • Powering our proprietary AI engine to generate localized budget allocations and recruiting optimization recommendations.
  • Processing corporate HR features such as time-tracking and PTO requests.
  • Maintaining app security and preventing unauthorized access to proprietary data.

3. Data Sharing and Third-Party Disclosures

We do not sell, rent, or lease your personal data, recruiting stats, or client profiles to third parties for marketing purposes. Data sharing is strictly limited to:

  • Corporate Hierarchy: Your logged recruiting statistics, leaderboard standings, and time tracking are fully visible to your employer, organization administrators, and executive managers.
  • Service Providers: Trusted cloud infrastructure, database hosting providers, and AI processing engines that operate strictly under confidentiality agreements.
  • Legal Compliance: If required by law, subpoena, or valid regulatory action to protect our users or legal rights.

4. Data Security & Storage

We employ industry-standard administrative, physical, and technical security measures (including end-to-end data encryption in transit and at rest) to safeguard your sensitive client and recruiting data against unauthorized access, alteration, or disclosure.

5. Your Data Rights & Retention

We retain your information for as long as your corporate account remains active or as required by your employer's service agreements. Depending on your jurisdiction, you may have the right to access, correct, port, or request deletion of your personal data. To exercise these rights, please contact your account administrator or reach out to us at the email listed below.

6. Children's Privacy

Our services are exclusively designed for enterprise and professional business use. We do not knowingly collect personal information from individuals under the age of 16.

7. Contact Us

If you have any questions or concerns regarding this Privacy Policy, please contact us at:

  • Email: services@optimaexecutives.com
  • Website: www.optimatally.com